Qaulan: Jurnal Komunikasi dan Penyiaran Islam, published by STAIN Mandailing Natal, Indonesia, is committed to protecting the privacy and confidentiality of authors, reviewers, editors, readers, and other users of the journal website and online submission system. This Privacy Statement explains how personal information is collected, used, stored, and protected in connection with the journal's publishing and peer-review activities.

1. INFORMATION WE COLLECT

When users interact with the journal website or submit manuscripts through the online journal system, the journal may collect information necessary for editorial and publishing purposes, including:

  • Full name

  • Email address

  • Institutional affiliation

  • Department or study program

  • Academic position

  • Country

  • ORCID iD

  • Scopus Author ID, where provided

  • Google Scholar profile, where provided

  • Username and password for the journal system

  • Manuscript and supplementary files

  • Correspondence with editors and reviewers

  • Peer-review information

  • Submission and publication records

Users are responsible for ensuring that the information they provide is accurate and up to date.

2. USE OF PERSONAL INFORMATION

Personal information collected by Qaulan is used only for legitimate journal-related purposes, including:

  • Processing manuscript submissions

  • Communicating with authors

  • Managing the peer-review process

  • Assigning and communicating with reviewers

  • Managing editorial activities

  • Preparing manuscripts for publication

  • Maintaining author and reviewer records

  • Identifying published authors and their affiliations

  • Providing journal-related announcements

  • Maintaining the security and functionality of the journal system

  • Improving the quality and administration of the journal

Personal information will not be used for unrelated commercial purposes.

3. AUTHOR INFORMATION

Information provided by authors during manuscript submission may be used for editorial and publication purposes.

When an article is published, certain information may become publicly available, including:

  • Author name

  • Institutional affiliation

  • Country

  • ORCID iD, where provided

  • Corresponding author's email address, where publication of the email address is enabled by the journal

  • Article information and metadata

Authors should not include unnecessary personal or sensitive information in manuscripts or supplementary files.

4. REVIEWER PRIVACY

Qaulan applies a Double-Blind Peer Review system.

Reviewer identities are kept confidential and are not disclosed to authors unless disclosure is required by applicable policy or explicitly authorized by the journal.

Reviewers' personal information is used solely for:

  • Reviewer selection

  • Peer-review administration

  • Editorial communication

  • Maintaining reviewer records

  • Improving the journal's peer-review process

Reviewers must also maintain the confidentiality of manuscripts and unpublished research information.

5. EDITORIAL CONFIDENTIALITY

Editors and editorial staff are required to protect confidential information obtained during the submission, review, and publication processes.

Information relating to manuscripts under consideration will not be disclosed to individuals outside the editorial process except when disclosure is necessary for legitimate editorial, ethical, legal, or publishing purposes.

6. MANUSCRIPT AND RESEARCH DATA

Manuscripts, supplementary files, research materials, and related correspondence submitted to the journal are treated as confidential during the editorial and peer-review process.

Authors should ensure that manuscripts do not contain unnecessary personally identifiable information about research participants.

Where research involves human participants, authors are responsible for complying with applicable ethical requirements, including informed consent and confidentiality.

7. COOKIES AND WEBSITE TECHNOLOGIES

The journal website and online journal management system may use cookies or similar technologies to support essential website functionality.

These technologies may be used to:

  • Maintain user sessions

  • Support authentication

  • Remember user preferences

  • Improve website functionality

  • Maintain system security

  • Generate technical usage information

Users may configure their browser settings to manage or restrict cookies. However, disabling certain cookies may affect the functionality of the journal's online submission system.

8. THIRD-PARTY SERVICES

The journal may use external services or platforms that support scholarly publishing, including services related to:

  • DOI registration

  • ISSN information

  • ORCID

  • Citation and indexing services

  • Plagiarism detection

  • Academic discovery

  • Website analytics

  • Digital preservation

Where third-party services are used, information may be processed according to the respective service provider's privacy policies.

The journal will make reasonable efforts to limit the sharing of personal information to what is necessary for legitimate scholarly publishing activities.

9. DATA SECURITY

Qaulan takes reasonable administrative and technical measures to protect personal information against:

  • Unauthorized access

  • Unauthorized disclosure

  • Loss

  • Misuse

  • Alteration

  • Destruction

Access to personal information is limited to individuals who require the information for legitimate editorial, administrative, technical, or publishing purposes.

However, no electronic transmission or storage system can be guaranteed to be completely secure.

10. DATA RETENTION

Personal information and journal records may be retained for as long as necessary to:

  • Maintain publication records

  • Document the editorial and peer-review process

  • Maintain academic integrity

  • Meet legal or institutional requirements

  • Support journal administration

  • Preserve the scholarly publishing record

Published article metadata and bibliographic information may be retained permanently as part of the academic record.

11. DISCLOSURE OF PERSONAL INFORMATION

Qaulan does not sell, rent, or commercially trade users' personal information.

Personal information may only be disclosed when necessary for legitimate purposes, including:

  • Editorial and publishing activities

  • DOI and metadata registration

  • Indexing and abstracting services

  • Legal obligations

  • Academic integrity investigations

  • Protection of the rights and security of the journal or its users

Any disclosure will be limited to information reasonably necessary for the relevant purpose.

12. CHILDREN'S PRIVACY

The journal is an academic publication platform and does not intentionally collect personal information from children for purposes unrelated to scholarly publishing.

Authors and users should not submit unnecessary personal information belonging to minors or research participants.

Where research involves minors, authors are responsible for obtaining appropriate consent and complying with applicable ethical requirements.

13. LINKS TO OTHER WEBSITES

The journal website may contain links to external websites, academic databases, institutional websites, DOI services, ORCID, indexing platforms, and other resources.

Qaulan is not responsible for the privacy practices, content, or security of external websites.

Users are encouraged to review the privacy policies of external websites before providing personal information.

14. USER RIGHTS

Subject to applicable policies and regulations, users may have the right to:

  • Request access to their personal information.

  • Request correction of inaccurate information.

  • Update their account information.

  • Request clarification regarding the use of their information.

  • Request deletion of information where retention is not required for legitimate journal or legal purposes.

Requests concerning personal information should be directed to the journal's editorial office.

15. DATA RELATED TO PUBLISHED ARTICLES

Once an article has been published, certain bibliographic information forms part of the permanent scholarly record.

Such information may include:

  • Article title

  • Author names

  • Affiliations

  • Abstract

  • Keywords

  • DOI

  • Publication date

  • Citation information

  • ORCID iD, where applicable

Because published articles constitute part of the academic record, requests to remove published information will be considered carefully and in accordance with the journal's publication ethics and correction/retraction policies.

16. COMMUNICATIONS

The journal may use users' email addresses to communicate about legitimate journal activities, including:

  • Manuscript submission

  • Peer review

  • Editorial decisions

  • Revisions

  • Publication

  • Reviewer invitations

  • Editorial announcements

  • Journal-related administrative matters

Users may contact the editorial office if they have concerns about receiving communications from the journal.

17. CHANGES TO THIS PRIVACY STATEMENT

Qaulan may periodically update this Privacy Statement to reflect changes in:

  • Journal policies

  • Publishing practices

  • Legal requirements

  • Technology

  • Data protection practices

Any significant changes will be reflected on this page.

The latest version of this Privacy Statement will apply from the date it is published on the journal website.

18. CONTACT INFORMATION

Questions, concerns, or requests regarding this Privacy Statement and the handling of personal information may be directed to:

Qaulan: Jurnal Komunikasi dan Penyiaran Islam
Publisher: STAIN Mandailing Natal
Country: Indonesia